HR Admin Assistant

Job Responsibilities

• Provide general administrative support to the HR department and assist with daily HR administrative activities.
• Maintain and update employee records, documents, attendance, and timesheet records.
• Assist with attendance and timesheet checking, verification, and computation.
• Follow up with employees and departments on attendance and timesheet discrepancies.
• Maintain proper filing and records of attendance, timesheets, employee documents, and other HR-related records.
• Coordinate training arrangements, including course registration, scheduling, attendance, and related documentation.
• Assist with training administration, including maintaining training records, certificates, and course documents.
• Assist with preparing letters, forms, reports, and other HR-related documents as instructed.
• Perform data entry and maintain accurate employee and administrative information.
• Assist with scanning, printing, photocopying, document preparation, and filing.
• Support the HR team with daily operational coordination and administrative matters.
• Coordinate and follow up with employees and other departments on administrative matters.
• Provide administrative support for HR activities and ensure documents and records are properly maintained.
• Assist with any other ad-hoc administrative and coordination duties assigned by the HR Manager.

Requirements

• ITE / Nitec / Higher Nitec or equivalent qualification.
• Prior administrative experience is preferred.
• Good organizational, coordination, and administrative skills.
• Basic knowledge of Microsoft Word and Excel.
• Comfortable working with attendance, timesheet, and numerical records.
• Good attention to detail and accuracy in handling documents and data.
• Responsible, organized, and able to manage multiple administrative tasks.
• Good communication and interpersonal skills.
• Able to work independently and work well with employees and different departments.

ITE / Nitec / Higher Nitec graduates are welcome to apply.