HR Executive

Company Overview

Suntec Construction Engineering Pte. Ltd. specializes in mechanical and electrical installation for large-scale HVAC, fire protection, and special gas pipelines in clean rooms. We serve construction, manufacturing, energy, and transportation sectors with quality, timely, and innovative services.

Job Summary

Manage comprehensive HR functions including recruitment, payroll, employee relations, compliance, and training to support organizational growth and operational excellence in a project-based environment.

Responsibilities

• Lead end-to-end recruitment processes including job advertisement creation, candidate screening, interview coordination, and employment offer preparation to secure qualified talent.
• Coordinate pre-employment documentation, onboarding, orientation, and deployment to ensure smooth new hire integration.
• Maintain recruitment records and collaborate with departments and project teams to monitor and fulfill manpower requirements.
• Prepare and manage HR correspondence such as employment contracts, confirmation letters, salary adjustments, transfers, resignations, and termination documents.
• Maintain accurate employee records, personnel files, leave records, and HR databases to support HR operations and compliance.
• Manage employee lifecycle events including confirmations, transfers, promotions, salary adjustments, resignations, and terminations with accuracy and confidentiality.
• Administer employee insurance, medical benefits, and work injury claims to support employee welfare.
• Execute end-to-end monthly payroll processing by verifying salary components, overtime, allowances, bonuses, deductions, and leave adjustments to ensure timely and accurate salary payments.
• Review attendance records, timesheets, overtime submissions, and leave data before payroll finalization to maintain payroll accuracy.
• Prepare and submit monthly CPF contributions and statutory payments within deadlines to ensure regulatory compliance.
• Address employee payroll inquiries and resolve discrepancies promptly to maintain trust and transparency.
• Maintain confidentiality and accuracy of payroll records and employee compensation information.
• Support annual tax reporting by preparing and submitting IR8A and other IRAS-required documents.
• Coordinate tax clearance (IR21) for foreign employees as applicable to comply with tax regulations.
• Generate monthly payroll reports, payroll reconciliations, and related financial reports for Finance and Management review.
• Respond to employee HR-related inquiries and provide clear guidance on company policies and employment matters.
• Assist in managing employee grievances, disciplinary actions, misconduct cases, and workplace issues to maintain a positive work environment.
• Support preparation of warning letters, incident reports, and other employee relations documentation as needed.
• Coordinate employee training programs, mandatory courses, certification renewals, and license management to ensure workforce competency.
• Maintain training records and monitor certification validity and expiry to ensure compliance with regulatory and company standards.
• Liaise with training providers and internal departments to arrange and facilitate training sessions.
• Ensure HR practices comply with the Singapore Employment Act, Ministry of Manpower regulations, CPF, and foreign manpower requirements to uphold legal standards.
• Support compliance efforts related to foreign manpower, workplace injury, fair employment practices, and statutory obligations.
• Assist with HR audits and prepare documentation for government agencies, auditors, clients, and management as required.
• Contribute to the development, review, and implementation of HR policies, procedures, and employee guidelines to enhance HR effectiveness.
• Prepare HR reports, manpower statistics, and management reports to support data-driven decision-making.
• Participate in HR projects and process improvement initiatives to drive operational excellence.
• Perform additional HR and administrative duties as assigned by management to support organizational needs.

Preferred competencies and qualifications

• Hands-on experience with Work Permit and S Pass administration.
• Diploma or Degree in Human Resource Management, Business Administration, or related discipline.
• Minimum 3–5 years of HR Generalist experience, preferably in construction, engineering, M&E, manufacturing, or project-based environments.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational skills to manage multiple priorities and deadlines effectively.
• Good interpersonal and communication skills to collaborate with employees at all levels.
• Meticulous and responsible approach to handling confidential information professionally.
• Ability to work independently in a fast-paced environment.