Purchaser Cum Admin Executive

Key Responsibilities

Procurement (Construction Focus)

• Source, evaluate, and negotiate with suppliers/subcontractors for construction materials, tools, equipment, and services.
• Prepare material request forms, obtain quotations, evaluate cost competitiveness, and issue purchase orders (POs) in line with company procedures.
• Coordinate deliveries to project sites, ensuring timeliness and compliance with project schedules.
• Monitor inventory of site materials, track usage, and liaise with site supervisors/engineers for material requests.
• Maintain supplier database and assess supplier performance for reliability, pricing, and quality.
• Resolve discrepancies relating to deliveries, invoices, or quality issues.

Administration Support

• Handle documentation for procurement, contracts, and project-related correspondence.
• Maintain proper filing of POs, invoices, delivery orders, and supplier agreements.
• Assist with manpower-related administrative tasks (e.g., worker documentation, safety passes, permit renewals) as required.
• Support office management tasks such as stationery and supplies, scheduling, and record keeping.
• Coordinate with project and accounts teams to ensure smooth processing of invoices and claims.

Requirements & Qualifications

• Diploma in Supply Chain, Business Administration, or related field.
• Minimum 2 years’ experience in procurement or administration, preferably within construction / main contractor environment.
• Strong knowledge of construction materials, vendors, and site operations is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience in ERP/procurement systems is a plus.
• Good negotiation and communication skills, with ability to coordinate between suppliers, project teams, and site staff.
• Able to multi-task, work independently, and meet deadlines in a fast-paced environment.