Finance Executive

Role Summary

The Finance Executive is responsible for maintaining accurate accounts receivable records, managing petty cash controls, processing missionary support payments and staff or volunteer expense claims in a timely manner, and keeping financial records well organised for easy retrieval.

1. Accounts receivable

• Support in count all cash & cheques received in the presence of Finance Administrator or Finance staff.

• Tally and reconcile all collections at all Church Services against bank statements.

• Follow-up on returned cheques, if any.

• Summarise the daily receipts against bank statement into categories and input receipts into accounting system on a timely basis.

• Support in deposit cash and cheques at the bank, accompanied by the Facilities Officer, in the absence of Finance Administrator

2. Petty Cash

· Check and verify that all petty cash claims are properly submitted in accordance with finance guidelines and approved within the authorised approval limits.

• Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.

• Ensure all supporting documents are properly attached, and input into accounting system, and reconcile to bank statement on a timely basis.

• Ensure petty cash balances are properly reconciled.

3. Monthly Missionary Support Payments and Staff/Volunteer Expense Claims

· Prepare payment vouchers based on Missions listings verified by Manager in charge.

· Obtain approval from relevant Pastor in charge of Missionaries.

· Ensure all payment vouchers are properly submitted, supported by the required documents, and approved in accordance with finance guidelines and authorised approval limits.

· Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.

· Ensure all expense claims are promptly and accurately input into the accounting system.

· Follow-up on any returned payment instruction.

4. Month-End Closing of Accounts

• Prepare monthly general journal entries for various funds.

• Perform bank reconciliation for receipts and complete all e-filing of bank reconciliation records within closing timeline.

• Prepare monthly incoming deposit received schedule.

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5. Year-End External Audit

• Support the preparation of audit schedules required by external auditors and respond to audit queries as necessary.

6. Other Duties Assigned by the Finance Manager

• Assist in obtaining fixed deposit rates and preparing bank letters for approval

• Perform any other duties assigned by the Finance Manager from time to time.

Requirements

• Diploma in Accountancy or Finance related discipline.

• Minimum 5 years of relevant experience in finance area.

• Experience in charity or church sector is advantageous.

• Proficient in Microsoft office applications esp. MS Excel.

• Experience with MYOB, Quickbooks, Xero or similar accounting systems.

• Good organisational skills with the ability to manage multiple priorities.

• High level of integrity, accuracy and confidentiality.

• Strong interpersonal and communication skills.