Operation Adminstrative Assistant

Working Location: North
Working hours: Monday to Friday, 8am - 5pm

Responsibilities

• Create the work center for new staff / contractors and update changes of the staff accurately in Auto-time and SAP.

• Support the engineers/aircraft techs and ensure they are able to key in their Service Orders (staff induction) into Autotime.

• Input time card for personnel working offsite if required.

• Review Weekly summary report and feedback necessary adjustment to the supervisors on any employees’ Timecards.

• Work with Supervisors and consolidate the OT hours accurately. Print and check Overtime hours and hand report to HR on last Friday of the month.

• Consolidate Manhours for contractors and forwarding to Vendors at the end of the month.

• Consolidate and obtain approvals for Daily, Monthly reports for Finance, Manager Operations & HR.

• Analyze and resolve any Autotime issues.

• Manage Onboarding of new hires and relevant logistics.

• Distributes Staff Uniforms, Safety Boots, Locker keys, staff passes and Personal Protective Equipment.

• Assist staff with questions with regards to the procedure in Autotime.

• Oversee, conduct stocktake and replenish Singapore Service Center’s merchandise items.

• Monitor and facilitate in Seletar/Changi airport pass application preparation and submission/renewal.

• Oversee and coordinate functions and events with internal and/or external stakeholders.

• Assist to raise Purchase Requisition where necessary.

• Other ad-hoc duties when required.

How to thrive in this role?

• You have at least 2 - 3 years of working experience.

• You hold a Diploma qualification, ideally in a related field.

• You possess working knowledge of Kronos Workforce Autotime or have managed similar computer software application for time attendance.

• You have strong Microsoft Office skills.

• You have strong interpersonal skills and are team player with a “can-do’ attitude.

• You are able to work independently with minimal supervision.

• You must be able to multitask and work well under pressure.