Admin Associate / Executive

Job Description

• Managing correspondence: This includes answering phone calls, replying to emails, and sending out letters or packages.
• Record keeping: This includes keeping track of files, documents, and records in an organized and accessible manner.
• Scheduling and calendar management: This includes setting up appointments, scheduling meetings, and coordinating with other team members.
• Providing administrative support: This includes tasks such as photocopying, printing, scanning documents and sorting out mails.
• Data entry and database management: This includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration: This includes creating and reviewing of invoices and processing payments.
• Maintaining office and pantry supplies: This includes keeping track of inventory, ordering supplies when needed, and ensuring that the office is well-stocked.
• Reception duties: This includes greeting visitors, answering questions, and directing them to the appropriate personnel or department.

Job Requirements

• Able to work independently with minimal supervision
• Candidates should be familiar with mirosoft office, google drive, outlook, familiar with usage of AI applications.
• Fresh graduates are welcomed to apply.
• Preferred with more than 3 years administrative working experience.
• Bilingual, has a good command of both English and Mandarin communication and written skills.