Office Receptionist and Administrative Executive

Role Summary

We are seeking an experienced professional to join our team as an Office Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations.

Key Responsibilities

• Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required.
• Handle switchboard calls and visitors professionally.
• Manage meeting room bookings and ensure rooms are set up according to requirements.
• Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained, and coordinate regular servicing with vendors.
• Assist with the setup and turnover of meeting rooms and common areas for events.
• Support the organisation of internal team events to ensure smooth execution.
• Coordinate incoming and outgoing mail, packages, deliveries, and courier services.
• Monitor and manage office, stationery, and pantry supplies, and place orders with vendors as needed.
• Schedule and coordinate management meetings and related calendar arrangements.
• Assist with expense claims.
• Provide administrative support to meet business needs.

Qualifications and Skills

• Relevant experience in a corporate or professional services environment.
• Highly organised with strong attention to detail.
• Excellent interpersonal skills and a professional attitude.
• Strong verbal and written communication skills.
• Ability to work effectively with stakeholders at all levels, both internally and externally.
• Proficient in Microsoft Office applications.
• Good time management and a strong record of punctuality