Document Controller

Job Responsibilities

• Manage and maintain project documentation, document registers, drawing registers, submission trackers and correspondence records.

• Coordinate and prepare technical document submissions including drawings, as-built drawings, test reports and Installation/O&M manuals.

• Check document numbers, revisions, status and completeness before submission.

• Submit and track documents.

• Monitor submission and approval status and follow up closely on outstanding comments, approvals and resubmissions.

• Coordinate with Project Managers, Project Engineers, QA/QC, site teams, suppliers, consultants and clients.

• Ensure the site team is always using the latest approved drawings and documents.

• Maintain proper revision control and withdraw obsolete or superseded documents.

• Support project handover and close-out documentation.

• Prepare document status reports and highlight overdue or critical submissions that may affect project progress.

Requirements

• Diploma or Degree in Engineering, Business Administration, or related discipline.

• 2–5 years of relevant experience in Project Document Control, preferably in Engineering.

• Experience handling technical document submissions, drawing registers, transmittals and revision control.

• Good knowledge of Microsoft Excel, Word, Outlook and PDF document management.

• Strong organisational skills with good attention to detail.

• Able to independently track and follow up on outstanding submissions and approvals.

• Able to communicate and coordinate effectively with project teams and external stakeholders.

• Able to work in a project environment.