Temp Admin Executive [8th Sept 2026- 17 March 2027] #HZTK

Location: Novena
Working Hours: Mon-Fri, Office hours

Job Overview

We are looking for a Temporary Associate Executive to provide administrative and coordination support. The role will support the department’s daily operations, meetings, events and innovation-related programmes, as well as provide administrative support to senior management.

Key Responsibilities

• Provide day-to-day administrative and secretariat support for the department
• Process purchase requisitions, invoices, staff claims and other administrative requests
• Maintain departmental records, databases, shared folders and office resources
• Support diary management and coordination of meetings, visits and events
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics
• Support the planning and execution of learning visits, workshops and innovation programmes
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations
• Assist with event preparation, on-site coordination and post-event follow-up
• Maintain and update databases relating to grants, programmes, events, faculty and publications
• Support learning and development initiatives, including content coordination and stakeholder engagement
• Support other Ad-hoc duties as assigned by supervisors.

Requirements

• Minimum Diploma in any relevant field
• 2–3 years of relevant administrative or coordination experience
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
• Strong organisational, communication and interpersonal skills

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

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