Admin and HR Executive

Job Description

Recruitment & Onboarding

• Assist in the end-to-end recruitment process from job posting, resume screening, talent selection, and interview arrangement
• Coordinate interviews with hiring managers and candidates, and follow up on interview status
• Assist in preparing Letters of Employment, Confirmation, and other HR-related documents
• Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

• Maintain and update employee details and personal files
• Monitor and update leave records for designated employee groups, ensuring accuracy and timeliness
• Process employee claims via internal claim system
• Update medical claims in the medical system for payroll reimbursement
• Manage and update the mileage claims for payroll reimbursement
• Handle business travel arrangements, including but not limited to staff flight and hotel bookings
• Reconcile monthly corporate credit card expenses in coordination with the Finance team
• Coordinate the ordering and distribution of name cards for all regions' management and staff
• Support general day-to-day HR administrative duties

Training & Learning & Development (L&D)

• Handle administrative tasks for training programs, including but not limited to course registration, logistical coordination, and attendance tracking
• Execute all L&D workflows in strict accordance with established company frameworks and procedures
• Assist with Training Needs Analysis (TNA) by collecting and compiling department training data
• Gather details on course pricing, vendor terms, and contract conditions for review
• Follow up on required post-training documentation, evaluation forms, and certificates
  

Office Administration, Front Desk & General Support

• Answer incoming calls, take messages, and redirect calls when required
• Cover reception duties when needed
• Manage and maintain pantry inventory and assist in purchasing pantry items
• Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly Fruits Day, and festive celebrations such as Chinese New Year (CNY) and Christmas
• Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• At least 1 year of related working experience
• Entry level is welcome to apply
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• A good team player with a positive work attitude, strong initiative, and resilience
• Able to work independently with minimal supervision

Others

• Working hours: 9am to 5pm, Mondays to Fridays
• AWS and Performance Bonus is given subject to company and individual's performance

We regret to inform that only shortlisted candidates will be contacted.