Admin Executive (1 Year Contract)

Details :

• Working location: Commonwealth
• Salary up to $4,300
• Monday - Friday, 8.30am - 5.30pm
• Renewable Contract

Jobscope :

• Provide administrative and documentation support, with a focus on coordination with Japan HQ.
• Prepare, review and submit reports, documents and administrative materials accurately and within required timelines.
• Liaise with Japan HQ in both Japanese and English to facilitate smooth communication.
• Translate routine documents, emails, forms, instructions and other materials between Japanese and English.
• Coordinate administrative matters and follow-ups between the Singapore office and Japan HQ.
• Support management with day-to-day administrative and office coordination.
• Prepare business letters, reports, forms, presentations and meeting materials.
• Maintain accurate records, databases, filing systems and documentation.
• Assist with meeting arrangements, including scheduling, preparation of materials and minutes-taking.
• Coordinate internal administrative matters and follow up with relevant stakeholders to ensure timely completion.
• Handle routine correspondence, enquiries and administrative requests.
• Ensure proper document control, filing and version management for submissions to Japan HQ.
• Support ad-hoc projects and assignments from management or Japan HQ.
• Undertake other administrative duties as assigned by management.

Requirements :

• JLPT N2 or N1 as this role requires you to do translation work and liaise with Japan HQ (Japanese-Speaking Management)

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Charlotte Lim (Limanqi) | EA Personnel No: R23113764