Administrative Assistants (Administration & Office Support)

Key Responsibilities

• Provide general administrative and clerical support for daily office operations, including the preparation and processing of service reports.
• Maintain and update company records, databases, filing systems and administrative documents.
• Prepare letters, reports, quotations and other documents as required.
• Liaise with internal departments, technicians, customers and vendors to ensure smooth daily operations.
• Assist with procurement, inventory tracking and office supplies management.
• Perform data entry and ensure that all records are complete and accurate.
• Follow up on outstanding documents and administrative matters.
• Perform any other administrative duties assigned by management.

Requirements

• At least 1–2 years of relevant administrative experience is preferred.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and collaboratively as part of a team.
• Responsible, proactive and able to manage multiple tasks efficiently.
• Knowledge or experience in the air-conditioning industry or service operations will be an advantage.
• Proficiency in English and Chinese is preferred, as the role requires communication with English- and Chinese-speaking customers, technicians and vendors.

Application Documents

Interested applicants should submit the following:

• Updated Curriculum Vitae (CV)
• Educational certificates
• Relevant professional certificates, if applicable
• Expected salary
• Earliest available commencement date