Administrative & Operational Support (Facility and Infrastructure Management System)

Contract: estimate 4 months

Salary: $2,400/month

Working Arrangement: 3 days on-site, 2 days work from home

Working Hours:

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1-hour lunch break
• Fridays: 8:30am to 5:30pm, inclusive of 1-hour lunch break
• No work required on Saturdays, Sundays and gazetted public holidays

Job Scope:

• Create and maintain data records in FIMS.
• Assist schools and SCD officers in creating, updating and progressing records through the required workflow stages.
• Support operational transition activities and assist in clearing backlogged transactions and records.
• Identify and reroute FIMS transactions that are unable to proceed due to staff movement or the absence of designated action parties.
• Provide administrative support to schools and SCD officers in the use of FIMS.
• Monitor assigned cases and follow up with stakeholders to facilitate timely completion.
• Provide periodic progress updates on completed and outstanding tasks.
• Support other FIMS administrative activities as required.

Requirements:

• Good IT literacy and proficiency in Microsoft Office applications.
• Comfortable navigating web-based systems and applications.
• Strong attention to detail and data accuracy.
• Good communication and stakeholder management skills.
• Able to work independently with minimal supervision.
• Able to learn business processes and system workflows quickly.
• Prior experience in administrative support, data entry, records management or workflow processing would be an advantage.
  

Note: Main office is located in Grange Road, but you will be required to report to on-site (Schools)

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG