Office Administrative Assistant & Director PA

Admin Executive & Director PA

What You Will Do

As an Admin Executive, you will play an important role in ensuring the smooth day-to-day operations of the company. Your responsibilities include:

Finance & Payments

• Prepare and process payments to suppliers accurately and on time.

• Maintain proper records of payment documents and administrative paperwork.

• Assist with basic finance-related administrative tasks as required.

Office Administration

• Handle general administrative duties to support daily business operations.

• Manage filing, document preparation, data entry, and record keeping.

• Assist different departments with administrative paperwork and coordination.

Office & Facilities Management

• Ensure the office remains clean, organised, and well-maintained.

• Manage office supplies, stationery, pantry items, and other operational necessities.

• Coordinate maintenance, servicing, and office-related vendors when required.

Inventory & Asset Management

• Monitor and manage inventory for products, samples, and office supplies.

• Conduct regular stock counts and maintain accurate inventory records.

• Manage company assets and ensure proper tracking and accountability.

• Maintain the showroom to ensure it is organised, presentable, and visitor-ready.

• Occasionally move cartons or samples within the office (light work in an air-conditioned environment).

HR & Administrative Support

• Assist with payroll administration, leave tracking, and maintaining employee records.

• Support recruitment activities, onboarding of new employees, and other HR administrative tasks when required.

General Support

• Support management and other departments with administrative and operational tasks.

• Carry out any other duties or projects assigned by director as required.