HR Admin (MNC Financial Instituition) #ESY

Recruitment & Onboarding Support:

• Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes

• Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification

• Maintain recruitment databases and candidate tracking systems

• Support orientation sessions and new employee setup

• Follow-up with employees onboarding procedures and documents

Employee Records & Data Management:

• Maintain accurate employee files and HR databases (physical and digital)

• File documents, contracts, and compliance records systematically

• Support data entry and record keeping for audits and compliance

Benefits Administration Support:

• Assist employees with benefits enrollment queries and documentation

• Coordinate with service providers

• Handle routine benefits-related correspondence

General HR Operations:

• Schedule meeting and meeting materials preparation as required

• Manage HR calendars and coordinate appointments

• Handle general correspondence and communication

• Maintain office supplies and coordinate with external vendors

• Support payroll related documentation and processes

• Support work pass and dependent pass application and renewal

• Coordinate with other departments to support employee relocations (internal/external mobilities) and short-term assignment (STAs)

• Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions

• Review and follow-through with HR Service team on all offboarding activities

Administrative Tasks:

• Coordinate training sessions and maintain training records.

• Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events

• Manage event logistics including AV equipment, materials, and setup

• Assist with special projects and ad-hoc assignments and provide general administrative support to HR team members

• Coordinate domestic and international travel arrangements for HR team members

• Process travel expense claims and maintain expense documentation

Interested candidates, please email your resume to [email protected]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted