HR/ Admin/Accounts Executive

Job Summary
The HR / Admin / Accounts Executive is responsible for supporting the company’s human resources, general administration, and day-to-day accounting functions. The role ensures smooth office operations, proper employee administration, accurate financial records, and timely support to management.

Human Resources

• Handle recruitment coordination, onboarding and offboarding of employees.
• Maintain employee records, leave, attendance and personnel documentation.
• Assist with payroll preparation, employee claims and staff benefits.
• Prepare employment letters, contracts and other HR documentation.
• Support HR policies, staff welfare and employee-related matters.

Administration

• Manage general office administration and day-to-day operational matters.
• Handle correspondence, filing, documentation and record keeping.
• Coordinate office supplies, vendors, maintenance and service providers.
• Assist management with meetings, travel arrangements and other administrative matters.
• Support preparation and maintenance of company documents, licences and records.

Accounts

• Handle basic accounting functions including AP, AR, invoicing and payment processing.
• Prepare quotations, invoices, purchase orders and payment documentation where required.
• Monitor customer payments and follow up on outstanding receivables.
• Process supplier invoices and maintain proper supporting documents.
• Perform bank and account reconciliations.
• Assist with monthly accounts closing, GST documentation and audit preparation.
• Liaise with external accountants, auditors, banks and relevant authorities when required.

Requirements:

• Diploma or Degree in Human Resources, Business Administration, Accounting or related discipline.
• Preferably 2–3 years of relevant working experience.
• Basic knowledge of Singapore employment practices and accounting procedures.
• Proficient in Microsoft Office and accounting/HR software.
• Good organisational, communication and interpersonal skills.
• Able to work independently, multitask and handle confidential information.
• Detail-oriented with a strong sense of responsibility.