Talent Acquisition & HR Operations Executive

Job Responsibilities

Talent Acquisition

• Support end-to-end recruitment activities for both corporate and frontline/operational positions, including job posting, sourcing, screening, interview coordination and offer preparation.
• Work closely with the Recruitment Lead and hiring managers to understand hiring requirements and ensure timely recruitment delivery.
• Maintain recruitment trackers and provide regular updates on hiring progress.
• Coordinate with recruitment agencies and other external recruitment partners when required.
• Support recruitment events, career fairs and other talent acquisition initiatives.

Onboarding & Work Pass Administration

• Coordinate pre-employment and onboarding processes to ensure new hires are ready for their first day.
• Prepare employment-related documentation, including offer and onboarding documents.
• Handle work pass administration, including applications, renewals, cancellations and related documentation for EP, S Pass and Work Permit holders.
• Coordinate required pre-employment checks, medical examinations and supporting documentation.
• Conduct or coordinate new employee onboarding and orientation.

Employee Lifecycle Administration

• Maintain employee lifecycle trackers and prepare documentation for probation confirmation, employment changes, transfers and other employee movements.
• Follow up with managers on employees due for probation review and ensure confirmation documentation is completed on time.
• Coordinate new hire setup, including relevant employee groups, mailing/distribution lists and other onboarding arrangements.
• Ensure employee information and HR records are accurately maintained and properly filed.

Benefits & Employee Care

• Administer selected employee benefits and welfare programmes, including regular benefit credits/top-ups and employee eligibility records.
• Coordinate employee care arrangements such as birthday benefits, hospitalisation/well-being support, bereavement condolences and other employee welfare initiatives.
• Maintain accurate records and ensure benefits and employee care activities are completed according to the required timeline.

HR Operations Support

• Maintain accurate HR documentation, trackers and employee records.
• Support periodic HR reporting and data preparation.
• Assist with other HR operational matters and projects where required.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• 2 years or above of relevant HR experience, preferably with hands-on exposure to recruitment and HR operations in Singapore.
• Experience handling end-to-end recruitment independently; exposure to both frontline/volume hiring and corporate recruitment would be an advantage.
• Practical knowledge of Singapore work pass processes, including EP, S Pass and Work Permit administration, is preferred.
• Familiarity with onboarding, probation confirmation, employee documentation and general employee lifecycle administration.
• Good understanding of Singapore employment practices and basic MOM requirements.
• Strong organisational skills with the ability to manage multiple recruitment and HR administrative tasks concurrently.
• Detail-oriented and able to maintain accurate employee records, trackers and documentation.
• Comfortable working in a fast-paced and hands-on HR environment with changing priorities.
• Good communication and stakeholder coordination skills.
• Good command of both English and Mandarin, with the ability to communicate effectively with employees and stakeholders from diverse backgrounds.