Temporary Management Assistant Officer

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link - https://careers.nus.edu.sg/job/Temporary-Management-Assistant-Officer/34166-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Calendar, Scheduling & Meeting Management

• Manage Co-Director's calendar and schedule meetings

• Prepare meeting agendas and circulate materials

• Send invitations and reminders

• Take accurate meeting minutes and follow up on action items

Event Management & Coordination

• End-to-end organisation of seminars, workshops, conferences, and Centre events

• Coordinate with speakers, arrange travel/accommodation, book venues

• Manage participant registration and event communications

• Oversee on-day logistics: venue setup, registration, catering, AV, vendor coordination

Qualifications

Qualification & Requirements

• At least 2 years of experience in senior administrative support, operations coordination, or event management within higher education, research, healthcare, or government sectors.

• Demonstrated experience in planning and executing meetings.

• Proficiency in Microsoft Office Suite and virtual meeting tools

• Exceptional organisational and time-management skills with a strong eye for detail.

• Ability to work independently with minimal supervision while maintaining strong interpersonal and communication skills.