Sales Coordinator

Company Overview

As part of Fujimak Corporation, we operate in several countries with a strong commitment to quality from the beginning, the underlying philosophy behind our operations. Our aim has always been to provide our customers with the best in Design, Equipment, Service, and Support. To this end, our Companies have become the authorized distributors for many world renowned manufacturers of food service and laundry equipment.

Job Summary

We are looking for a dedicated and well-organized Sales Coordinator to join our team. In this role, you will provide vital administrative and operational support to the Sales & Purchasing departments, ensuring seamless execution of daily activities and helping maintain a high level of customer satisfaction. As a key contributor, you will play an important role in supporting both departments to achieve their goals and drive the company’s overall objectives.

Responsibilities

• Respond promptly and professionally to customer enquiries to maintain high customer satisfaction.
• Prepare and process accurate quotations, orders, tenders, and related sales documents.
• Provide administrative and operational support to the Sales and Purchasing teams to ensure efficient daily operations.
• Monitor tender portals (e.g., GeBIZ, Sesami, Ariba, Tender Board) for new opportunities.
• Assist with tender costing, documentation, and preparation to support successful submissions.
• Send enquiries to local and overseas suppliers, liaise on pricing, specifications, and quotation details.
• Confirm orders, issue purchase orders, quotations, and delivery orders to facilitate timely order fulfillment.
• Follow up with customers to ensure order completion and address any issues.
• Coordinate with internal departments (Sales, Purchasing, Finance, Logistics) to streamline operations and resolve sales-related issues.
• Prepare and update sales pipeline reports for management tracking.
• Maintain proper documentation for tenders, quotations, and supplier correspondence.
• Perform other ad-hoc duties as required.

Required Competencies & Certifications

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Preferred Competencies & Qualifications

• At least 2 years of relevant experience in sales coordination or administrative support.
• Good communication and interpersonal skills.
• Ability to work independently and stay organized in a fast-paced environment.
• Positive attitude and strong sense of responsibility.