Administrator Cum Document Controller

A Construction Civil Engineering organization (main contractors) engage in a civil LTA project . The company values team work and continuous learning.

Job Summary

You will handle administrative tasks and coordinate document control for the company/Design/Operation Team in a construction project, ensuring timely and accurate handling of project documents and supporting smooth communication with consultants and clients.

Responsibilities:

Administrations

• Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare
• Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc
• Renewal of TOL lease/ GGBS/ ISO / BCA upgrade
• Monitor, update of all software expire date and do compare cost before renewal
• HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record
• Letter box / postage/ courier
• Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.
• All master outgoing and incoming correspondence to control and master email out to all HOD
• Arrangement of meeting room
• Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc
• Verified all admin suppliers tax invoice and keep record or qty
• Record and update vehicles insurance and road tax. Cost compare of all insurance renewal
• Handle ISO and GGBS audit
• Update, record and control of all company’s HP, Internet, Elect, water usage include renewal of contract
• General admin

Document Controller

• Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents
• Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress
• Obtain project team approvals to access relevant platforms and systems for document management
• Maintain organized electronic and hard copy records of project documents to support project tracking and compliance
• Assist with administrative duties to support the Design Team’s operational needs
• Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment
• Other ad-hoc administration duties

Preferred Character Traits:

• Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers)
• Confident communicator with good interpersonal and persuasion skills
• Detail-oriented while balancing commercial awareness
• Proactive, resourceful, and solution-driven mindset

Preferred competencies and qualifications

• Minimum 2 years of experience in administration and DC, preferably within construction projects

• Proficient computer skills to manage electronic documentation and communication

• O Level certification or higher

• Ability to work well in a team and maintain a neat, organized personality.