Administrative Executive

We are seeking a proactive and detail-oriented Administrative Executive to join our team. This role is crucial in supporting our conveyancing department with administrative and clerical tasks, ensuring smooth day-to-day operations.

Job Responsibilities

• Draft and send letters to clients, and stakeholders regarding conveyancing matters
• Respond to client inquiries professionally via phone, and email.
• Schedule and organize appointments, meetings, and follow-ups with clients and external parties.
• Prepare and organise legal documents for conveyancing transactions (e.g., sale and purchase agreements, tenancy agreements, title deeds).
• Maintain an organised filing system, both physical and electronic, ensuring all documents are stored securely.
• Enter conveyancing transaction records and related data into case management system.
• Ensure timely and accurate update of data, documents into system and files.
• Monitor key dates dates and deadlines related to conveyancing transactions.
• Perform general office tasks, including filing, photocopying, scanning, and archiving.
• Other ad-hoc office administration support as and when necessary.

Job Requirements

• Minimum GCE “O” level, least 1 – 2 years of relevant working experience
• Pleasant personality, friendly and smiley
• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates.
• Professional presentation and excellent customer handling skills
• Pleasant demeanour, positive attitude with an eye for details and willingness to serve
• IT savvy and proficient quality work
• Able to multi task and work in a fast paced environment
• People-oriented team player with excellent interpersonal and communication skills