Warehouse Admin Assistant

A Warehouse Admin Assistant manages inventory records, processes shipping documentation, and coordinates logistics in a warehouse.

Key duties include data entry in WMS/Excel, preparing pick lists and delivery notes, answering customer enquiries, and liaising with operations teams. They require strong communication and IT skills.

Key Responsibilities

• Data Entry & Reporting: Updating Inventory Management Systems, processing Goods Receiving Notes (GRN), and tracking inventory levels.
• Documentation Management: Preparing and processing invoices, delivery orders, and shipping documents.
• Coordination: Communicating with couriers, suppliers, and internal departments to manage inbound/outbound logistics.
• Customer Support: Acting as the first point of contact for enquiries regarding order status and stock availability.
• Inventory Control: Assisting with regular stock takes, cycle counts, and reconciling inventory discrepancies.
• Fulfilment Duties: Assisting with pick and pack services.

Job Requirements

• Education: Typically requires a High School diploma/O-Level or equivalent.
• Skills: Proficiency in Microsoft Office (especially Excel) and experience with Warehouse Management Systems (WMS) is preferred.
• Experience: Previous experience in logistics, warehousing, or administration is commonly required.
• Competencies: Strong attention to detail, good verbal and written communication, and organizational skills.

Working Conditions

• The role often operates from a fast-paced office situated within a warehouse or distribution center.