Office Assistant (Interior Design)

Position: AdminAssistant (Interior Design & Executive Support)

Salary: 2500-3200

Working: 5.5 days -Monday-Friday 10am to 7pm | Saturday 10am to 2pm

Job Summary

The Admin Assistantis responsible for providing administrative support to the Interior Design teamand assisting the Director with daily operational and executive matters acrossthe Group of Companies, including Design Cliniq Pte Ltd, Forest Salon, TehoraSolutions Pte Ltd, RehoHandy Pte Ltd, and RenoHack. This role requires someonewho is highly organised, adaptable and able to work in a fast-pacedenvironment. The successful candidate should be comfortable managing changingpriorities, following up on multiple tasks simultaneously and supportingManagement in day-to-day operations.

Interior DesignSupport - Main support

* Assist InteriorDesigners with project administration.

* Assist to file anddocuments project files and client documentation.

* Assist withmaterial selections, sample coordination and supplier communication.

* Assist to createquotations, purchase orders and delivery schedules and proper follow up anddocumentation

* Coordinate withsubcontractors, suppliers and clients, if required.

* Assist ID withHDB, MCST and commercial permit applications or insurance if required andproper filing + documentation

* Set reminder andassist ID to maintain project timelines and update project progress ifrequired.

* Assist ID toteamwork with Finance + HR/Admin if required.

Personal AssistantSupport - Main support

* Manage theDirector's calendar, appointments and daily schedule.

* Prepare andcoordinate with team for any documents and reports for team meetings.

* Follow up withteam on outstanding tasks assigned by the Directors.

* Assist with anyother admin or documentation matters.

* Handleconfidential documents and information professionally.

HR/AdministrativeSupport

* Handle generaladministrative duties, including filing, document preparation, data entry andrecord keeping.

* Maintain bothhardcopy and digital filing systems (Dropbox/Cloud storage).

* Coordinate officemaintenance and administrative matters.

* Any others fromHR/Admin if required subject to urgency

Finance &Documentation

* Organise receipts,expenses, supporting documents, insurance and soft/hardcopy filing.

* Assist to prepareinvoices and assist with payment follow-ups and set calendar reminders.

* Liaise with theFinance Department on administrative matters.

* Maintain properdocumentation and company records.

- Any others fromFinance if required subject to urgency

Multi-CompanySupport

* Provideadministrative support across the Group of Companies as assigned, including:

* Design Cliniq Pte Ltd

* Forest Salon

* Tehora Solutions Pte Ltd

* RehoHandy Pte Ltd

* RenoHack

General Duties

* Perform any otherduties assigned by Management.

* Maintainconfidentiality of company and client information.

* Work independentlywhile meeting deadlines.

* Ensure accuracy,organisation and attention to detail in all administrative tasks.

* Contribute toimproving office procedures and Standard Operating Procedures (SOPs).