Executive, Facilities Management

Key Responsibilities

1. Facility Operations

· Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

· Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

· Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

· Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

· Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

· Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

· Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

· Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

· Assist in the preparation of annual OPEX and CAPEX budgets.

· Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

· Serve as the point of contact for residents regarding facilities issues.

· Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

· Supports FSM on regular fire drills and provide necessary document as and when required.

Qualifications & Work Experience

· Diploma in Facilities Management, Building Services, Engineering, or a related field.

· Minimum 2–5 years of relevant experience in building/facilities management.

· Good knowledge of Singapore’s building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).

· Familiar with building systems (M&E, HVAC, fire protection systems, lifts).

· Proficient in Microsoft Office.

· Strong communication, coordination, and problem-solving skills.

· Ability to work independently and respond effectively to emergencies.