SHIPPING/LOGISTICS COORDINATOR ASSISTANT

Company Overview

Zhenghe Logistics drives a better tomorrow through comprehensive logistics strategies, creating value and opportunities while building people, communities, and businesses with integrity, respect, customer focus, quality, and sustainability.

Job Summary

Join Zhenghe Logistics as a Shipping/Logistics Coordinator Assistant to support seamless import/export operations, coordinate shipments, prepare documentation, and liaise with partners to ensure efficient logistics processes.

Responsibilities

• Manage import and export shipment operations by preparing and verifying necessary documentation to ensure compliance and timely processing
• Monitor shipments and confirm receipt of all shipping documents to maintain accurate records
• Liaise with shipping lines and freight forwarders to book containers and verify vessel schedules for smooth cargo movement
• Enter shipment and logistics data accurately into the in-house system to maintain updated records
• Coordinate container trucking with transporters to ensure timely delivery and pickup
• Submit inward lists to barge operators for portnet declarations to comply with port regulations
• Communicate with Indonesian counterparts to resolve container-related issues promptly
• Submit loading confirmation reports to shipping liners and freight forwarders to confirm shipment details
• Submit Verified Gross Mass (VGM) data via shipping liner’s online platform to meet safety requirements
• Apply for and process permits using Tradenet and Tradeweb platforms to facilitate customs clearance
• Issue work orders to internal and external contractors to support logistics operations
• Verify billing statements from shipping lines and contractor invoices to ensure accuracy and prevent discrepancies
• Handle all import/export sea and air freight documentation, including invoice preparation, permits, and cargo insurance
• Liaise with clients to manage certificate applications and ensure documentation accuracy
• Arrange transshipment of containers and verify vessel schedules for connecting barges to maintain shipment flow
• Submit Bill of Lading drafts and print original Bills of Lading from shipping liner platforms for shipment authorization
• Apply for various permits and back-to-back Certificates of Origin via Tradeweb to support trade compliance
• Submit full document sets to banks for DIP, D/A, and L/C terms to facilitate payment processing
• Scan and file documents into the in-house server to maintain organized records
• Prepare local delivery documentation and coordinate delivery arrangements with clients and warehouses
• Monitor shipping line nominations for transshipment containers to track cargo movement
• Update import container data in the in-house system to maintain shipment status accuracy
• Coordinate clearance and transportation arrangements for Less than Container Load (LCL) shipments from ports to client warehouses
• Assign transportation jobs and support adhoc logistics tasks as required to ensure operational flexibility

Required competencies and certifications

None specified.

Preferred competencies and qualifications

• Minimum GCE ‘O’ level qualification preferred
• Proficient in Microsoft Office, especially Excel
• Strong communication skills for phone and email correspondence
• Good IT knowledge to support logistics systems
• Positive attitude with willingness to learn and take initiative
• Ability to work independently and manage tasks proactively

Interested candidates may send an email to [email protected] to submit the application.
Join us as we sail towards excellence in logistics!

Only shortlisted candidates would be notified.

Thank you for applying.