Crewing Executive (Marine and Offshore)

Overview

We are seeking a proactive and detail-oriented Crewing Executive to support the full spectrum of crewing operations for a fleet of vessels. The successful candidate will be responsible for coordinating crew recruitment, deployment, certification, travel arrangements, and crew documentation while ensuring compliance with company policies and maritime regulations.

• Support the Crewing Manager in the day-to-day crewing operations for a fleet of FSU vessels.

• Coordinate crew recruitment, interviews, medical examinations, travel arrangements, accommodation, joining briefings, and PPE issuance.

• Arrange and verify seafarers' certificates, licenses, endorsements, visas, permits, and other employment documentation.

• Process applications for Certificates of Endorsement (COE), Tanker Endorsements, and other flag state documentation where required.

• Plan, coordinate, and execute crew changes for FSU vessels, ensuring timely deployment and crew relief.

• Maintain accurate crew records, certification databases, training records, and personal files.

• Prepare employment contracts and brief seafarers on company policies, procedures, and joining requirements.

• Liaise with manning agencies, recruitment partners, vessel personnel, and other stakeholders on crewing matters.

• Monitor monthly crewing reports, training records, invoices, and other crewing administration.

• Assist in compiling documentation for P&I and medical claims where required.

• Ensure all crewing information is maintained accurately and handled with strict confidentiality.

• Perform other crewing and administrative duties as assigned.

Requirements

• Diploma or Degree in Maritime Studies, Business Administration, Human Resources, or a related discipline.

• Minimum 2 years of relevant crewing experience, preferably managing FSU, tanker, or offshore vessel crews with multinational seafarers.

• Experience coordinating crew changes and managing seafarer documentation for FSU or tanker operations is preferred.

• Familiarity with flag state certification, tanker endorsements, visas, and maritime documentation requirements.

• Strong organisational and coordination skills with excellent attention to detail.

• Good communication and interpersonal skills, with the ability to liaise with seafarers, manning agencies, and internal stakeholders.

• Proficient in Microsoft Office applications; experience with crewing management systems is an advantage.

• Able to work independently and manage multiple priorities in a fast-paced maritime environment.

• Professional, reliable, and committed to maintaining confidentiality.