HR & Admin Assistant

Company Overview

DY M&E PTE LTD has served clients since 2021, delivering precise and efficient project services. We handle bureaucratic requirements and coordinate subcontractors to bring project visions to life with a comprehensive approach.

Job Summary

Support HR and administrative functions including employee records, work pass applications, recruitment assistance, onboarding coordination, and office administration to ensure smooth HR operations.

Responsibilities

• Maintain accurate employee records, personal files, employment contracts, and HR documents to ensure compliance and easy retrieval
• Process attendance, leave, overtime, and payroll data to support timely and accurate payroll management
• Manage Work Permit and S Pass applications, renewals, cancellations, and related MOM compliance matters
• Coordinate employee onboarding, offboarding, medical examinations, and insurance arrangements to facilitate smooth transitions
• Assist recruitment by scheduling interviews and preparing employment documents to support hiring processes
• Update employee information in the HR system to maintain current and accurate personnel data
• Perform general office administration including filing, correspondence, and document control to support daily operations
• Organize staff training sessions, company activities, and employee welfare initiatives to promote engagement and development
• Support dormitory and foreign worker administrative documentation as needed to ensure regulatory compliance
• Carry out additional HR and administrative duties assigned by management to meet operational needs

Preferred competencies and qualifications

• Diploma or Certificate in Human Resources, Business Administration, or related discipline
• Previous HR or administrative experience in the construction or M&E industry
• Familiarity with MOM work-pass procedures and Info-Tech HRMS
• Proficiency in Microsoft Word, Excel, and email communication
• Clear communication skills in English
• Ability to handle confidential employee information with care and responsibility