Project Coordinator

Job Description: Project Coordinator (Renovation / Fit-Out)

Department: Projects

Reports To: Project Manager / Director

Job Type: Full-Time
- Expected to understand the demands of a project schedule and react accordingly.

Role Summary

We are looking for a hands-on Project Coordinator to support the execution of renovation and fit-out projects from pre-construction through to completion. The ideal candidate is organized, site-savvy, and comfortable managing schedules, sub-contractors, and basic cost/documentation work in parallel.

Key Responsibilities

Project Scheduling & Coordination

• Manage and update project schedules, including Notices to Sub-Contractors (NSC)
• Track project milestones and flag schedule risks early

Site Management

• Conduct pre-construction site surveys and document existing conditions
• Assess site conditions during active phases of works and prioritize scope accordingly
• Conduct post-construction site completion checks and close-out inspections

Sub-Contractor & Supplier Management

• Manage and coordinate sub-contractors and suppliers throughout the project lifecycle
• Monitor sub-con work progress and quality against agreed scope

Cost & Documentation

• Manage project AP/AR (accounts payable/receivable)
• Handle basic project costing and Bill of Quantities (BQ) work
• Prepare general project reports for internal and client-facing use

Requirements

• Prior experience in renovation, interior fit-out, or construction project coordination (all levels/experience/expertise welcome)
• Basic proficiency in CAD and/or SketchUp (SKP)
• Working knowledge of BQ/costing and basic AP/AR processes
• Comfortable working on-site as well as with documentation/admin tasks
• Strong organizational skills and ability to manage multiple sub-cons/suppliers concurrently
• Good written and verbal communication for reporting

Nice to Have

• Familiarity with Singapore construction/fit-out industry norms and NSC processes
• Prior experience coordinating with clients and consultants directly