Executive, CEP (Community Sites)

Job Description

We are looking for a dedicated and organised Executive to manage and coordinate our children’s programmes at the Community Sites. If you enjoy working with children and want to create a meaningful impact in the community, this role is for you.

Key responsibilities shall include, but not limited to, the following:

Programme & Centre Operations

• Oversee daily operations of the Children Enrichment Programme.
• Handle registration, renewals, and document collection from families or referrals.
• Liaise with tutors, vendors, and parents.
• To verify Vendors invoice and attendance and submit for payment.
• Screen and coordinate volunteers deployment for the Community Sites.
• Maintain classroom discipline and safety.

Programme Planning & Execution

• Collaborate with the HQ and Planning team to plan and run enrichment activities.
• To plan centre run programmes such as Pathfinder Enrichment Programme and other holiday activities.
• Manage registration and scheduling of children for activities.
• Liaise with vendors and volunteers for smooth programme delivery.
• Oversee logistics, safety, and on-site coordination.

FRESH Programme Support

• To conduct and facilitate FRESH programme.
• To ensure a smooth session for the corporate volunteers and children participating in the programme.
• Distribute and track vouchers for the FRESH programme.
• Collect receipts and ensure proper documentation for audit and grant purposes.

Financial Assistance Programmes

• To work closely with other Centre Teams in referring students for Financial Assistance programmes such as Grocery vouchers, Transport Subsidies, Grant a Wish programmes etc.
• To ensure supporting documents are in place for approvals.

Inventory & Donation Management

• Manage stock-taking and distribution of donated food, items, and vouchers.
• Maintain accurate inventory records and issue Donation-in-Kind forms.

Administrative Support

• Attend to walk-ins, calls, and email enquiries.
• Keep proper records of programme activities, beneficiaries, and volunteers.
• Assist with preparation of reports for quarterly board meetings. Any other duties as assigned by Head (CEP) / AD /CEO.

Requirements

Qualifications:

• Diploma or Degree in a related field (Education, Social Work, Psychology, Early Childhood etc.)

Experience:

• Minimum 2 years’ experience working with children, preferably in a school or social service environment.
• Experience in programme coordination, facilitation and volunteer management is an advantage.

Skills:

• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Proficient in Microsoft Office and administrative processes.
• Able to work independently in a fast-paced, evolving environment.

Personal Attributes:

• Passionate about helping disadvantaged children and youth.
• Self-motivated, proactive, and adaptable.

Additional Information

• Working Hours : 9am to 6pm, 5 days work week
• Location: Bukit Merah Community Hub and Seng Kang
• Immediate availability preferred