Corporate Secretarial Assistant Manager / Manager

1. Client Portfolio Management & Advisory

• Portfolio Ownership: Oversee a dedicated portfolio of local and international clients, including Small and Medium Enterprises (SMEs), Multinational Corporations (MNCs), and start-ups.
• Client Onboarding: Manage the onboarding process for new clients, ensuring proper transition and fulfillment of Know-Your-Customer (KYC) and Anti-Money Laundering (AML) due diligence.
• Corporate Advisory: Act as the primary point of contact for clients, providing expert advice on the Singapore Companies Act, corporate governance, and compliance requirements.
• Special Projects: Advise on and execute complex corporate restructuring, capital reductions, strike-offs, amalgamations, and cross-border corporate exercises.

2. Statutory Compliance & Corporate Governance

• Statutory Filings: Oversee and review all electronic filings via ACRA BizFile+, including the lodgement of Annual Returns, changes in corporate structures, and changes in officers or shareholders.
• Corporate Secretarial Documentation: Draft, review, and finalize complex resolutions, minutes of meetings (Board, AGM, EGM), and necessary statutory forms.
• Registers Maintenance: Ensure the Register of Registrable Controllers (RORC), Register of Nominee Directors, and all other statutory registers are kept accurate and up to date.
• Meeting Facilitation: Attend board and shareholder meetings, coordinate logistics, and accurately take minutes for high-profile client sessions.

3. Team Supervision & Operational Excellence

• Team Mentorship: Supervise, train, and mentor junior corporate secretarial executives and assistants, providing technical guidance on complex compliance matters.
• Quality Assurance: Review work prepared by junior staff to ensure accurate, error-free documentation and filing before delivery to clients or authorities.
• Work Allocation: Manage workflow distribution within the team to ensure all statutory deadlines and internal Key Performance Indicators (KPIs) are consistently met.
• Process Improvement: Assist management in refining internal standard operating procedures (SOPs) and adopting digital tools to enhance operational efficiency.