Cooperation Officer - INSTITUT FRANÇAIS DE SINGAPOUR - EMBASSY OF FRANCE IN SINGAPORE

Job Description

Under the authority of the Counsellor for Culture, Education and Science (COCAC), the Officer is responsible for providing support to the COCAC and his/her team in key areas,primarily focused on cultural diplomacy activities.

Main activities

· Provide administrative support to SCAC:

- Provide support to the team, in accordance with COCAC instructions, for the coordination and organization of specific events, including logistical and administrative aspects;

- Perform administrative support tasks, such as managing SCAC mail; managing orders for office supplies; serving as the primary point of contact for administrative communications with French schools in Singapore; and managing the embassy’s contact database for the Counselor’s contacts;

- Ensure the preservation and management of the department’s documents and archives; and

- Coordinate the onboarding of new employees, including interns, by facilitating the processfor security badges and orientation sessions, assigning email addresses, and organizing introductory meetings with the ambassador and his deputy.

· Provide specific support to the cultural attaché in the following areas:

Ø Cultural diplomacy activities, such as:

- Maintaining, and strengthening a network of contacts (among public institutions, agencies, companies, artistic groups, etc.) in the French and Singaporean cultural sectors;

- Supporting the cultural attaché in the day-to-day implementation of the department’s activities; and

- Reporting directly to the COCAC in the cultural attaché’s absence.

Ø Organizational planning tasks, such as:

- Assist in the preparation of programs, calls for proposals, memos, and reports;

- Draft meeting minutes;

- Welcome and assist French delegations in Singapore;

- Assist in the preparation of programs for French artists, professionals, and delegations in Singapore, as well as for Singaporean artists, professionals, and delegations in France;

- Attend cultural events and conferences in Singapore;

- Handle the logistical organization of projects, events, or meetings in accordance with the procedures of the French Embassy ; and

- Liaise with vendors during the selection process for accommodations, catering, and various services required for events and meetings.

Ø Financial and administrative work :

- Initiate,monitor, and carry out all administrative tasks necessary prior to the processing of expenditures;

- Draft financial agreements and contracts for grants awarded by the French Embassy or for any expenditures requiring payment; and

- Prepare reports and verify all documents provided by potential grant recipients.

· Perform specific duties of the Secretary General in his/her absence :

- Manage and monitor SCAC funds, in coordination with the COCAC/Director, the SGA accountant, and the sectoral attachés;

- Process and verify accounting documents related to revenue and expenditure transactions;

- Authorize expenditures and issue payment orders in the AGE accounting software in direct coordination with the regional accountant based in Jakarta for the validation of accounting transactions;

- Managing schedules and leave requests;

- Drafting and tracking legal documents—specifically agreements, grant decisions, and contracts—in coordination with the Secretary General; and

- Logistics and equipment management (inventory).

Required andexpected qualities

· Education :

A bachelor's degree in a field related to the job requirements or an equivalent combination of education, training, and/or experience.

· Experience :

At least 2 years of professional experience.

· Languages :

Fluency in French and English, both written and spoken.

· Personal qualities :

- High level of attention to detail

- Organizational skills

- Discretion and respect for confidentiality

- Analytical skills

- Commitment to public service

- Independence

- Team spirit

Working Conditions

(Position to be filled in October 2026)

Permanent contract under Singaporean law with a probationary period of 3 months,renewable once :

- Hours : 38 hours 30 minutes per week ;

- Paid leave : 24 days / year (calculated pro-rata for the first year) + Singapore public holidays ;

- Health insurance ;

- Employment visa ;

- Salary : 5 210SGD/mois ;

- CPF contributions (for Permanent Residents / Singaporeans) or + 20% for the Supplementary Retirement Scheme (for non-PRs) ;

- Financial benefits : 13th month (pro-rata).

Application requirements

- Curriculum Vitae, without photograph ;

- Motivation Letter ;

- Copy of passport or national identity card ;

- Copy of Singaporean residence permit (applicants must be residents in Singapore for at least 3 months) ; and

- Diplomas and language certificates.

Additional documents may be requested.

Submission of Applications

Applications must be submitted by 18 September 2026 (strict deadline), and must include a curriculum vitae and a motivation letter addressed to [email protected]./.