ADMINISTRATIVE ASSISTANT

Job Description

• Perform general administrative and clerical duties.
• Manage and organize documents, records, files, and office correspondence.
• Prepare letters, reports, presentations, forms, and other documents.
• Handle incoming calls, emails, and other communications professionally.
• Schedule meetings, appointments, and maintain calendars.
• Assist with data entry, filing, photocopying, scanning, and document processing.
• Maintain accurate records and databases.
• Coordinate with internal departments, clients, suppliers, and other stakeholders when required.
• Monitor office supplies and assist with purchasing or inventory management.
• Arrange meetings, prepare meeting materials, and record minutes when required.
• Assist with basic accounting or administrative tasks, such as invoices, quotations, and expense records, if applicable.
• Support management and team members with ad-hoc administrative tasks.
• Maintain confidentiality of company information and documents.
• Ensure the office is organized and administrative processes run efficiently.

Requirements

• Previous experience in an administrative or office-support role is preferred.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Able to multitask and prioritize work effectively.
• Able to work independently as well as part of a team.
• Responsible, punctual, reliable, and willing to learn.
• Able to handle confidential information with discretion.
• Able to work under pressure and meet tight deadlines ,withflexibility to work extended hours when required