Executive/Senior Executive

Job Summary

The Executive /Senior Executive (Corporate Services) supports administration, IT and organization governance to ensure smooth operations and compliance.

Roles and Responsibilities

A. General Administration

• Coordinate general office administrative functions
• Coordinate with vendor on the maintenance of general office facilities
• Coordinate staff meetings and consolidate meeting agendas
• Organize corporate events including sourcing for venues and travel logistics
• Procurement of office and pantry supplies, conduct inventory stock-taking and ensure procurement policies and procedures are adhered to

B. IT

• Maintain software licenses and subscription renewals (eg Microsoft, Adobe etc...) and maintain accurate records of renewal dates and costs
• Coordinate the procurement, deployment, tracking and issuance of IT equipment together with the IT department.
• Perform basic IT setup for onboarding and offboarding staff

C. Board Administration & Governance

• Support corporate governance and compliance requirements, including maintaining governance records, checklists and key compliance deadlines
• Arrange logistics and coordinate Board, AGM and Board Committee meetings or related events, including scheduling, logistics, preparation/circulation of meeting materials, and taking minutes where required
• Maintain accurate Board and Committee records, including membership, contact details, attendance and relevant governance documentation
• Any other duties as required

Requirements

• Diploma/Degree in any discipline
• At least 2 years’ experience in Corporate Services
• Familiarity with basic IT onboarding support (eg. laptop deployment and user account setup) would be an advantage. Training will be provided to candidates without prior experience for IT support
• Good interpersonal, written and verbal communication skills.
• Proactive and able to work independently while managing multiple priorities in a fast-paced environment.
• Organized and attentive to detail.
• Professional, discreet and able to handle confidential organizational information with integrity.