Event & Congress Co-Ordinator [West / Regional / Med or Pharma]

We are seeking an experienced Event & Congress Coordinator to support the planning and execution of regional meetings, congresses and professional education events across APAC. This role is ideal for someone with strong regional healthcare/pharmaceutical/medical device event experience, particularly in managing congresses, KOLs and events within a regulated environment.

• Contract: 1 year, renewable
• Salary: Up to $7,500/month
• Location: West (2 ways tranport provided)

Key Responsibilities

• Support Surgical Commercial Operation Team in planning and executing of regional meetings & events, including Advisory Boards, and external promotional/educational events at major congresses and internal Business Plan meetings in both physical or virtual format.
• Coordinate closely with APAC country teams, internal stakeholders and Key Opinion Leaders (KOLs) to ensure smooth event delivery.
• Ensure events comply with company policies, industry codes, APACMed regulations and relevant host-country regulatory requirements.
• Manage external vendors including event agencies, creative/media agencies, production houses and other service providers.
• Coordinate end-to-end event logistics, approvals, attendee databases and backend programme support.
• Manage and track event budgets, ensuring cost-effective utilisation of resources.
• Handle post-event administration including payments, invoice coding and reconciliation.
• Conduct post-event analysis and reporting against established KPIs and participant feedback.
• Support virtual events and digital engagement initiatives.
• Provide ad-hoc administrative and operational support to the wider APAC team.
• Travel regionally when required, estimated at approximately 15–20%.

Requirements

• Minimum Diploma or Degree, preferably in Marketing, Business or a related discipline.
• Minimum 5 years of relevant event planning/congress experience, with exposure at both regional/APAC and country level.
• Prior experience within the Medical Device, Pharmaceutical, Medical or Healthcare industry is required.
• Experience managing medical congresses, doctors/KOLs and professional education events is highly preferred.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd – 11C5781