Accounts Executive

Job Description

Accounts Payable (AP)

• Process supplier invoices, credit notes, and debit notes accurately and timely
• Perform 3-way matching (Invoice, PO, GRN) and ensure proper approval
• Prepare weekly/monthly payment runs in accordance with agreed credit terms
• Handle petty cash management, including reimbursement, top-up, recording, and reconciliation
• Reconcile supplier statements and resolve discrepancies promptly
• Handle supplier enquiries and maintain good vendor relationships
• Ensure AP records are properly maintained and compliant with internal controls
• Prepare bank applications and related payment documentation
• Coordinate with banks on payment processing and confirmations
• Perform intercompany reconciliation, including billing, settlement, and variance analysis
• Resolve intercompany differences in a timely manner and support month-end closing

Accounts Receivable (AR)

• Issue customer invoices and credit notes accurately and on time
• Monitor customer accounts and follow up on overdue balances
• Prepare AR aging reports and escalate long-outstanding items
• Perform customer statement reconciliation and resolve billing discrepancies
• Coordinate with Sales and Operations on billing, returns, and credit issues
• Support credit control and collection activities

General / Finance Support

• Support month-end closing activities for AP and AR
• Assist with audit schedules and documentation
• Maintain proper filing and documentation (physical and digital)
• Participate in finance process improvement and system digitalisation
• Perform other ad-hoc finance duties as assigned

Education and Experience

• Knowledge of accounts payable and accounts receivable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software will be advantage (such as Navision)
• Knowledge of payment via Trust Receipt
• Proficient in data entry and management
• 1-3 years general accounting experience

Key Accounts Payable Skills and Competencies

• Organized and know how to prioritized work
• Attention to detail and accuracy
• Able to handle high volume
• Communication skills
• Vendor relationship skills
• Team work
• Professional integrity
• Ability to meet deadlines