Document Controller

Job Description for Document Controller

Roles & Responsibilities

Our company focuses on PUB Tuas Water Reclamation Plant. We are seeking a Document Controller to maintain records and oversee document control for regulatory and legal compliance. The job is primarily clerical. The ideal candidate must be a self-starter, capable of working well both independently and in teams. The Document Controller should be detail-oriented and comfortable communicating all issues clearly to the supervisor. Preference will be given to those with relevant experience.

Responsibilities

· Copy, scan and store documents, check for accuracy and edit files, like vendor approval submission

· Manage the flow of documentation within the organization and Main-con/client

· Coordinates with Managers, Engineers and Superintendents on documentation control

· Ensure proper document classification, sorting, filing and proper archiving

· Performs document quality check in accordance to the Company’s document control procedures.

· Maintain confidentiality around sensitive information and terms of agreement

· Manage quality documentation functions in an ISO certified environment.

· Ensure all reports and correspondence are completed on time

· Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings and procurement/vendor information

· Perform data entry tasks when project documents need updates.

· Submission of documents(Drawings/Reports/Material/Inspections)

· Prepare ad-hoc reports on projects as needed

· Any other ad-hoc duties as assigned by the management.

Requirements:

· Minimum 2-3 years of experience in document control / administrative role in the Construction/Engineering sector

· Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.

· Knowledge of Electronic Document Management Systems (EDMS) if of advantage

· Ability to take initiative and work with minimal supervision

· Able to multi-task and work under pressure

· Working days: 5.5 days

· Working Location will be at Ubi