Administrative Assistant

Job Purpose

To manage all administrative matters of the Global Engagement Division.

Job Responsibilities

Operations

● Provide secretarial services and administrative support to the Division
● Assist in the coordination and implementation of programmes / project which include putting forward quotations, booking of halls, equipment and flight tickets, and other assigned duties under the programmes / projects
● Responsible for purchase requisition, orders and goods receiving.
● Develop and maintain a central administrative and filing system
● Assist in the coordination and implementation of service, projects and activities of the department

Stakeholder & Volunteer Management

● Manage and liaison with volunteers of the organisation
● Manage the Liaison Officers Volunteer Group to ensure regular engagements and deployments
● Attend to general enquiries pertaining to the services of Singapore Red Cross Society
● Undertake any other duties as assigned

Job Specifications

Qualifications and Experience

● Prior working experience in the social service sector or in administrative work would be an advantage
● Fresh graduates from polytechnics are welcome

Additional Skills and Knowledge

● Possess excellent communication skills (written & verbal) with good command of English
● Good interpersonal skills, with the ability to relate well to people of all levels
● Computer literate
● Good planning and organisational skills
● Meticulous and process-driven
● Able to work independently as well as being a good team player

Desired Behaviour

● High initiative
● Meticulous mindset
● Resourceful and innovative
● Passionate about humanitarian work and interested in the work of the Red Cross Red Crescent Movement