Senior Admin Executive (Renovation and Facility Support - Finance & Facilities Management Department)

Facilities Operation (Maintenance & Facility Support)

• Respond promptly to maintenance requests, troubleshoot issues and coordinate corrective works
• Maintain clear communication with centre staff and provide updates on maintenance progress and timelines
• Support workplace safety and ensure compliance with organisational policies and regulatory requirements
• Conduct scheduled walkthroughs and regular preventive maintenance
• Lead and drive continuous improvement initiatives to enhance maintenance processes and improve operational efficiency across the centres

Facilities Operation (Renovation)

• Project Planning and Initiation
• Develop structured renovation project plan based on funder guidelines and centres’ needs (scopes, timelines, budgets, and specifications)
• Prepare and evaluate procurement documents including Invitation to Quote/Tender proposals, review quotation and recommend vendor selection in line with procurement requirements
• Liaise with funder and other bodies to secure project and funding approval
• Project Coordination and Execution
• Supervise renovation works and ensure work is carried out in accordance with approved plans, specifications, and safety requirements
• Coordinate with consultants, contractors, centre staff and other stakeholders to ensure timely project completion with minimal disruptions to operations
• Compliance and Documentation
• Ensure all works comply with BCA, SCDF, MOH, and other regulatory standards
• Maintain full project documentation for audit trail
• Prepare reports to update internal management and MOH on project progress and fund utilisation
• Post-Project and Handover
• Conduct joint inspections and ensure defects are rectified
• Facilitate project handover

Requirements:

• Degree or Diploma Holder in Building, Project Management, Facilities Management, Engineering or a related field
• Minimum 3 years of experience in maintenance, facilities support and project management
• Experience in government-funded project documentation or reporting is advantageous
• Hands-on, proactive and able to manage multiple projects simultaneously and independently
• Good interpersonal and communication skills to manage internal and external stakeholders

If you are interested to join us, please apply via Fei Yue Career Portal: https://careers.fycs.org/

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