HR & Admin Executive

Company Overview

Outdoor Venture distributes and retails best-in-class sports and outdoor apparel, footwear, and accessories, maintaining its position as an industry leaderby representing the most authentic and innovative products. Our distribution network spans over 150 doors in Singapore, Malaysia, Indonesia and Thailand, influencing the lives of countless people through our customer-centric approach.

Job Summary

We are seeking a proactive and organized HR & Admin Executive to manage daily HR operations and office administration for our retail business, ensuring compliance and supporting staff engagement in a fast-paced environment.

Responsibilities

• Process payroll and maintain accurate attendance records using the company’s HR and payroll system to ensure timely and error-free salary disbursement
• Administer leave applications, employee benefits, and maintain comprehensive staff records to support workforce management
• Coordinate recruitment activities including job postings, interview scheduling, onboarding, and exit procedures to facilitate smooth hiring processes
• Prepare and manage HR documents such as employment contracts, confirmation letters, warning letters, and increment letters to support employee lifecycle management
• Maintain organized employee records, HR documentation, and filing systems to ensure data accuracy and accessibility
• Liaise with MOM, CPF, and relevant authorities to manage work pass applications, renewals, cancellations, and other regulatory compliance matters
• Support performance appraisal processes, annual increments, and bonus administration to drive employee motivation and retention
• Coordinate staff insurance, medical claims, and employee engagement activities to promote staff welfare and workplace morale
• Assist in implementing HR policies and ensure compliance with company policies and Singapore labour laws to uphold legal and ethical standards
• Support general office administration and coordinate administrative tasks to maintain efficient office operations
• Assist in organizing company meetings, training sessions, staff activities, and events to foster team collaboration and development
• Support applications and coordination for government grants, training grants, and company support schemes to maximize available resources
• Contribute to process improvements and HR digitalisation initiatives to enhance operational efficiency and data management

Required competencies and certifications

• Knowledge of Singapore Employment Act, MOM regulations, CPF, payroll administration, and basic HR practices
• Proficiency in Microsoft Office applications
• Experience using HR/payroll systems (experience with WhyzeHR preferred)

Preferred competencies and qualifications

• Diploma or Degree in Human Resource, Business Administration, or related discipline
• Minimum 2–4 years of relevant HR experience, preferably in retail or service industry
• Strong communication, interpersonal, and organisational skills
• Ability to multitask, work independently, and manage responsibilities in a fast-paced environment
• Positive attitude, resourcefulness, and willingness to learn