Executive Assistant | UP4500 | Pharma MNC | Contract

Salary: $3,000 - S$4500

Location: Suntec

Working hours: Mon-Fri, 9am-6pm

Contract: 8 months contract

About the role

Support to the Country Manager, SEA General Manager and the Commercial team. This role provides dedicated administrative and secretarial support, with exposure to business reporting, stakeholder management, and regional operations across three business units.

Key responsibilities

Manage calendar scheduling and coordinate meetings for the SEA General Manager and Country Manager.

Prepare meeting minutes and follow up on action items

Handle correspondence, travel arrangements, appointments, and general administrative enquiries

Collate and tabulate performance reports, including margin achievement, across the Commercial team's three business units

Build and maintain reports using Excel, including pivot tables, for management review

Support ongoing administration and secretarial processes, policies, and continuous improvement initiatives

Manage office equipment, facilities, and outsourced administrative services

Support reception/switchboard duties and visitor management as needed

Assist in coordinating and executing office programs and policies, including impact reporting

About you

Min. 5 years of relevant administrative, secretarial, or executive support experience

Proficient in Microsoft Excel, including pivot tables and report tabulation

Strong written communication skills, particularly for minute-taking and report preparation

Able to work independently with minimal supervision on routine tasks, while exercising judgment on process/policy interpretation where needed

Comfortable supporting senior stakeholders, including regional leadership, and coordinating across cross-functional/business unit teams

Prior experience mentoring or guiding junior team members is a plus


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EA Reg. ID: R25157446 (Katherine Carlen)

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