Procurement Executive (Marine Fuels and Lubricants)

Key Responsibilities

• Manage the end-to-end procurement of marine lubricants for vessels worldwide, ensuring timely and cost-effective supply.
• Review vessel requisitions, verify requirements, and coordinate with approved suppliers on product availability and delivery schedules.
• Prepare purchase orders, obtain the necessary approvals, and monitor order fulfilment through to delivery.
• Coordinate with suppliers, vessel managers, and operational stakeholders to ensure smooth delivery of lubricants and bunker services.
• Review delivery documentation, supplier invoices, and supporting records to ensure accuracy before payment processing.
• Build and maintain strong relationships with suppliers to ensure service quality, reliability, and continuous improvement.
• Support bunker operations, including coordinating bunker deliveries and monitoring supplier performance.
• Review bunker quantity survey reports, fuel quality test reports, and laboratory analyses to identify discrepancies or quality concerns.
• Investigate operational issues, fuel quantity or quality discrepancies, and coordinate with suppliers to resolve claims where required.
• Conduct vessel visits and inspections to verify compliance with bunker delivery procedures and operational standards.
• Support internal audits, inventory reconciliation, and continuous improvement initiatives relating to fuel and lubricant management.
• Prepare reports, analyze operational data, and recommend improvements to procurement and bunker operations.

Requirements

• Diploma in Supply Chain, Marine Engineering, Maritime Studies, or a related discipline with at least 5 years of relevant maritime experience; or
• Experience in marine fuel, lubricants, procurement, bunker operations, or technical fleet support.
• Good understanding of procurement processes, supply chain management, and maritime operations.
• Strong analytical skills with proficiency in Microsoft Excel for data analysis and reporting.
• Proficient in Microsoft Office applications, including Outlook, Word, and PowerPoint.
• Good communication and stakeholder management skills, with the ability to work effectively with suppliers, vessel personnel, and internal teams.
• Knowledge of fuel quality standards, bunker operations, or marine laboratory reports will be an advantage.
• Experience with Power Automate, data analytics tools, or process automation is advantageous.
• Able to work independently, manage multiple priorities, and respond effectively to operational requirements in a fast-paced environment.