Senior Executive (Purchasing, Shipping)

Responsibilities

• Manage the procurement process, including REQ/RFQ/PO issuance and purchasing of spare parts, stores, services, and repairs to meet vessel schedules.

• Source and evaluate suppliers to ensure compliance with company policies and requirement

• Quality control in order to reduce goods rejection.

• Negotiate prices, payment terms, and contracts to achieve cost savings and favorable terms.

• Monitor and control supplier performance, shipment arrangements, and invoice discrepancies to ensure accuracy and cost efficiency.

• Ensure timely PO and GR updates to support monthly accounts closing.

• Coordinate with Superintendents, Fleet Managers, and vessel Masters on procurement issues.

• Handle navigation service/ survey job to meet the survey schedule date.

• To plan and book shipment to meet vessel at various port for supply within port stay.

• Maintain accurate procurement records and update required reports, including MPA monthly statements.

• Support general administrative functions within the department.

Requirement

• Diploma or Degree in Supply Chain Management, Business Administration, Maritime Studies, or related field.

• 3–5 years’ experience of relevant working experience in purchasing, procurement or supply chain functions.

• Prior experience in the shipping/marine industry will be an added advantage.

• Prior knowledge marine spare parts, technical items, or logistics procedures will be an advantage.

• Good knowledge of purchasing procedures, vendor sourcing, and negotiation.

• Proficient in Microsoft Office.

• Strong communication, coordination, and teamwork skills.

• Detail-oriented, organized, and able to manage multiple priorities independently.