Volunteer Deployment Officer (6 Months, Outram Park)

Job Scope:
Volunteer Deployment Operations (22 Hr per week)

• Maintain the Health Ambassador Network Deployment Master List.
• Publish deployment opportunities on the Volunteer Management System (VMS) and volunteer.gov.sg.
• Prepare deployment descriptions, icons and event details.
• Publicise deployment opportunities through Health Ambassador Network WhatsApp Communities.
• Monitor volunteer registrations via VMS and WhatsApp.
• Screen, assign and register Health Ambassadors (HAs) for deployments.
• Generate attendance lists and coordinate attendance verification with Health Programme Managers (HPMs).
• Process deployment cancellations and reimbursement administration through VMS.
• Perform attendance reconciliation and volunteer reimbursement notifications.

Engagement Operations (2 Hr per week)

• Coordinate administrative support for Health Ambassador Network engagement events such as Health Ambassadors Day, Townhall and Lohei.
• Send invitations and reminder emails to volunteers.
• Book meeting rooms and coordinate venue logistics.
• Verify vendor invoices and supporting documents for payment processing.

Logistics & Inventory Management (6 Hr per week)

• Coordinate delivery of Health Ambassador Network logistics with ST Engineering Logistics Warehouse.
• Liaise with Polyclinics, Active Ageing Centres (AACs), Community Hospitals and partners.
• Maintain inventory records, including t-shirts and programme materials.
• Monitor inventory movement and replenishment.

Health Ambassador Network Operations Support (6 Hr per week)

• Support the planning team in compiling operational data and tracking outreach efforts for community partnerships and integrated citizen engagement.
• Support data management requests while ensuring compliance with governance and approval processes.
• Provide operational support to Project Leads in partner engagement activities.
• Update and maintain the Partnership Master List.
• Coordinate operational activities with partners including RHS, SSA, PA, AIC, IMDA, ROs and other community stakeholders.

Reporting & Administration (4 Hr per week)

• Compile deployment statistics and volunteer feedback.
• Generate operational reports and dashboards.
• Maintain deployment databases and operational records.

Requirements:

- Prior similar experience

Duration: Imm to Mar 27
Working Hours: Mondays to Fridays (office hours)
Location: Outram Park

Salary: $17/H

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)