Production Admin Executive / Assistant

Company Overview

NPI SOLUTIONS (SINGAPORE) (PTE.) LTD. supports Asia Pacific customers with advanced manufacturing and local services. The company focuses on box build, cable harness production, and streamlined warehouse operations to enhance production flow and efficiency.

Job Summary

A Production Admin ensures smooth manufacturing and facility operations by managing administrative processes, documentation, and compliance. This role supports cross-functional teams and external suppliers to enable efficient, compliant business functions.

Responsibilities

• Source, order, track, and manage inventory levels for indirect production materials, PPE, factory consumables, and office supplies to maintain uninterrupted production support
• Maintain accurate production logs and file SOPs with proper version control to ensure documentation integrity and audit readiness
• Manage physical and digital archives to support ISO and MOM audit compliance
• Generate purchase requisitions (PR/PO), monitor vendor deliveries, verify supplier invoices and employee expense claims to ensure timely and accurate financial administration
• Coordinate with Finance to facilitate prompt payments to suppliers and vendors
• Collaborate with HR to coordinate new hire onboarding logistics, including factory access cards and issuance of safety gear/PPE kits
• Schedule and support local safety inductions and maintain worker attendance and overtime logs for workforce management
• Assist Workplace Safety and Health (WSH) administration by maintaining visitor and contractor security logs and scheduling routine maintenance for factory facilities and office utilities

Preferred competencies and qualifications

• Diploma or GCE 'A' Level / Higher NITEC in Business Administration, Operations Management, or related fields
• 2 to 4 years of administrative experience in manufacturing, precision engineering, or factory environments
• Proven skills in vendor sourcing, PR/PO processing, indirect inventory control, and price negotiation to optimize procurement processes
• Proficiency in Microsoft Office (Excel, Word) and experience with ERP systems such as Syspro to support operational efficiency
• Familiarity with local workplace standards, ISO document control, and MOM Workplace Safety and Health (WSH) guidelines to support compliance efforts
• Fluency in English (spoken and written) to communicate effectively across teams; proficiency in Mandarin or other local languages is preferred to liaise with regional suppliers and shop floor workers
• Strong attention to detail, organizational skills, task prioritization in fast-paced environments, and a proactive problem-solving approach to support operational excellence