Project Management Officer

Job Summary

Support financial and contract management activities by collaborating with platform leads and managers to ensure accurate reporting, timely processing, and compliance with financial and contract guidelines.

Responsibilities

• Collaborate with platform leads and management partners to track and report Build and Operate financials accurately
• Support charging development efforts to projects by preparing and verifying related documentation
• Coordinate with managers to prepare resource supply and demand forecasts
• Extract and prepare timesheet reports for project tracking
• Monitor approved monthly charges and escalate discrepancies to Project Managers and Team Leads
• Prepare and submit supporting documents to Finance Fixed Asset team for capital expense charge-out
• Ensure contracts are processed timely with proper approvals and within budget
• Create Purchase Requisitions (PR) in Coupa promptly for Purchase Order (PO) issuance to vendors
• Liaise with internal and external stakeholders to resolve outstanding contract processing and signing issues
• Review contracts submitted by stakeholders to ensure compliance with DBS guidelines and standards
• Follow up with internal stakeholders to obtain Delegate of Authority (DOA) approvals on time
• Assign correct PC Code/GL/FA codes to contracts to prevent payment reclassification
• Manage Contract Management Process (CMP) for contracts exceeding $200K (with GST)
• Track and manage Master Service Agreement (MSA) renewals
• Assist Work Managers by advising on project documentation, processes, reporting, and GENE system usage
• Update project financials, documentation, and statuses in GENE accurately
• Lodge contracts with Group Procurement Services (GPS) as required
• Track and submit accruals to Finance with valid supporting documents
• Verify accuracy and completeness of reports submitted for Major Projects/Programmes management reporting
• Support Build and Operate budget submissions for IBG & Future Ready platforms and review completeness during annual budget exercises
• Support monthly GLAO reconciliation activities
• Support Strategy Cost Management (SCM) tracking and reporting efforts

Required competencies and certifications

• Proficient in MS Office applications, especially Excel and PowerPoint
• Good accounting knowledge of financial principles
• Ability to multi-task, work meticulously, and collaborate effectively as a team player
• Critical thinking skills to analyze and interpret information accurately
• Ability to learn quickly and work independently with minimal supervision
• Capability to work effectively in a fast-paced environment, meet deadlines, and prioritize tasks

Preferred competencies and qualifications

• Degree or Diploma holder in Business, Finance, Accounting, or equivalent
• At least 2 years of experience in banking or financial industry