Admin Assistant

1. Job Description & Requirements

2. Cost Estimation: Prepare initial project budgets, cost plans, and Bills of Quantities (BOQ).

3. Tender and Contracts: Manage the bidding process, evaluate contractor submissions, and negotiate contract terms.

4. Financial Control: Monitor ongoing project expenditures, handle variation orders, and process interim progress payments.

5. Quality and Compliance: Verify that construction materials, procedures, and site work match regulatory standards and project specifications.

6. Final Accounts: Settle final accounts, resolve contractual claims, and complete project handover documents.

7. Required Qualifications and Skills Education

8. A bachelor's degree in quantity surveying, building, or construction management.

9. Analytical Skills: Strong numerical ability for precise measurements and cost data analysis

10. Job Responsibilities

11. Provide general administrative and clerical support to the office.

12. Handle daily filing, documentation, data entry and record maintenance.

13. Prepare quotations, invoices, delivery orders and other administrative documents when required.

14. Assist with the preparation and submission of project-related documents.

15. Coordinate with customers, suppliers and internal staff on administrative matters.

16. Answerphone calls, respond to emails and handle general enquiries.

17. Maintain proper filing systems for both physical and electronic documents.

18. Assisting scheduling meetings and other administrative arrangements.

19. Perform other ad-hoc duties assigned by the management.

20. Job Requirements

21. Minimum “O” Level, Diploma or equivalent qualification.

22. Preferably with at least 1 year of administrative or clerical working experience.

23. Proficient in Microsoft Office, especially Word and Excel.

24. Good communication and interpersonal skills.

25. Able to communicate effectively in English, Mandarin, both written and spoken.

Responsible, well-organized and able to work independently