Admin & Billing Executive

Admin & Billing Executive

Full-Time | Singapore
Salary: $2,400 – $3,500/month

We are a printing, signage and fabrication company looking for a reliable and proactive Admin & Billing Executive to support our growing team.

This role is ideal for someone who is organised, responsible and comfortable taking ownership of tasks without needing constant reminders.

Your Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administration
• Maintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

What We're Looking For

• 1–2 years of admin, sales admin, billing or accounts-related experience preferred
• Comfortable with Microsoft Excel, Word, email and basic office software
• Good written and spoken communication
• Detail-oriented and organised
• Comfortable following up with clients for payment
• Able to handle multiple ongoing jobs
• Takes initiative and follows tasks through to completion
• Experience in printing, signage, events, renovation, construction or fabrication is a bonus

Most importantly, we want someone who takes ownership.

If an invoice needs to be issued, issue it.
If a supplier hasn't replied, follow up.
If a client hasn't paid, chase it.
If paperwork is missing, find out what's needed.

We are looking for someone who keeps things moving without having to be constantly reminded.