Admin Assistant

Job Responsibilities

1. Provide comprehensive administrative support to the Purchase and Finance departments, ensuring smooth day-to-day operations.

2. Handle incoming calls, emails, and walk-in inquiries from customers and suppliers, providing timely and professional assistance.

3. Prepare, issue, and track purchase orders while coordinating logistics arrangements for timely delivery.

4. Liaise with local and overseas suppliers to resolve queries, confirm orders, and maintain effective supply-chain communication.

5. Maintain accurate and organised records of all official documents through systematic scanning, filing, and digital archiving.

6. Build and nurture strong business relationships with suppliers to support long-term partnerships.

7. Monitor and ensure high levels of customer satisfaction by addressing concerns promptly and following up on service issues.

8. Perform additional administrative and coordination tasks as assigned to support departmental and organisational goals.

Requirements:

· Diploma/ ITE / Degree in any Business discipline or equivalent

· Strong inter-personal, written, communication and presentation skills

· Customer-orientated with experience in managing customers at all levels

· Diligent and willing to learn

· Preferably 1-3 years of relevant experience.