Event Executive

Company Overview

• Spalba is a full-service agency exploring the human side of brands and delivering customized solutions driven by immersive technologies. We create experiences, tell disruptive stories, and activate brands inspired by culture, insights, and innovation. https://live.spalba.com/

Job Summary

You will manage multiple event projects across locations, coordinating stakeholders to deliver seamless event experiences. Support budgeting, procurement, site inspections, and on-site operations to ensure successful event execution and client satisfaction.

Responsibilities

• Manage client accounts by maintaining clear communication and delivering tailored event solutions
• Coordinate multiple event projects of varying scale and locations to meet deadlines and quality standards
• Assist in managing event budgets and track profit and loss to ensure financial targets are met
• Develop proposals collaboratively and coordinate with stakeholders for timely project delivery
• Translate approved concepts and proposals into actionable event plans and executions
• Procure quotations and liaise with suppliers, contractors, and other stakeholders to secure resources
• Conduct pre-event and on-site quality control checks on event production deliverables
• Perform site inspections and take measurements to ensure accurate event setup
• Apply for all necessary licenses and permits from relevant authorities to comply with regulations
• Oversee smooth pre-event setup and on-site operations to ensure flawless event execution
• Collaborate effectively with team members to deliver successful events
• Manage transportation and delivery logistics of equipment and event assets, ensuring proper accounting
• Provide on-site operational support including manpower coordination during events
• Support post-event teardown and ensure venue reinstatement to original condition
• Prepare meeting minutes and assist with administrative duties as required

Required competencies and certifications

• Proficient in Google Suite, MS Excel, Word, and PowerPoint to support event documentation and communication
• Strong command of English language, both written and spoken, for effective communication
• Ability to travel for business as required

Preferred competencies and qualifications

• Diploma or higher qualification in Event Management, Art/Design/Creative Multimedia, Advertising Media, Journalism, Mass Communications, Marketing, or related fields
• Knowledge of Adobe Photoshop, Illustrator, or AutoCAD to support creative and technical event tasks
• Prior experience in account servicing within event management to enhance client relationship management
• Fresh graduates are welcome to apply