Operation Manager

We are seeking an experienced and responsible Operation Manager to oversee and manage the company's day-to-day operational activities, including production, warehouse, procurement, logistics, manpower and project coordination.

The successful candidate will be responsible for ensuring that all operations run efficiently and smoothly, while maintaining high standards of quality, safety, productivity and cost control. The candidate will also work closely with management and various departments to ensure that project and customer requirements are met within the agreed timelines.

Key Responsibilities

1. Overall Operations Management

• Oversee and manage the company's daily operational activities.
• Ensure smooth coordination between production, warehouse, procurement, logistics and project teams.
• Develop and implement operational procedures to improve efficiency and productivity.
• Monitor operational performance and identify areas for improvement.
• Ensure company operations are carried out according to management's policies and requirements.
• Resolve operational issues and provide practical solutions to minimise delays and disruptions.

2. Production Coordination

• Coordinate with the Production Supervisor/Manager to ensure production schedules are achieved.
• Monitor production progress and ensure products are completed according to project requirements and deadlines.
• Ensure production resources, manpower and materials are properly planned and allocated.
• Follow up on production delays, quality issues and material shortages.
• Coordinate with relevant departments to ensure smooth handover of completed products.

3. Warehouse & Inventory Management

• Oversee warehouse operations, including receiving, storage, stock movement and delivery of materials.
• Ensure all incoming materials are properly checked, counted and recorded.
• Monitor inventory levels and ensure sufficient materials are available for production.
• Ensure stock-in and stock-out movements are properly documented.
• Conduct regular inventory checks and reconciliation.
• Investigate and resolve inventory discrepancies.
• Minimise material wastage, damage and unnecessary inventory holding.

4. Procurement & Supplier Coordination

• Coordinate with suppliers and vendors to ensure timely delivery of materials.
• Review material requirements based on project and production schedules.
• Follow up on purchase orders and supplier deliveries.
• Monitor supplier performance, quality and delivery schedules.
• Assist management in evaluating and negotiating with suppliers.
• Ensure materials purchased meet the required specifications and quality standards.

5. Logistics & Delivery

• Coordinate delivery schedules for materials and finished products.
• Ensure timely delivery to warehouse, production facilities and project sites.
• Coordinate with drivers, suppliers, subcontractors and project teams.
• Monitor delivery status and resolve any logistical issues.
• Ensure proper documentation for deliveries and collection of goods.

6. Project & Site Coordination

• Coordinate operational requirements for ongoing projects.
• Liaise with project managers, QS, site teams, production and warehouse personnel.
• Monitor project-related material and manpower requirements.
• Ensure materials and finished products are available according to project schedules.
• Follow up on urgent project requirements and operational issues.
• Assist management in ensuring projects are supported with the necessary operational resources.

7. Manpower Management

• Plan and coordinate manpower requirements according to operational needs.
• Supervise and manage operational staff and workers.
• Allocate manpower effectively to different departments or projects.
• Monitor attendance, productivity and work performance.
• Ensure workers follow company procedures, safety requirements and work instructions.
• Identify manpower shortages and coordinate recruitment or deployment where necessary.

8. Quality & Safety

• Ensure operational activities comply with company quality standards.
• Monitor product and service quality throughout the operational process.
• Investigate operational complaints, defects and non-conformities.
• Implement corrective actions where necessary.
• Ensure employees comply with workplace safety requirements.
• Promote a safe, clean and organised working environment.

9. Cost & Productivity Control

• Monitor operational costs and identify opportunities for cost savings.
• Control unnecessary material wastage, overtime and operational expenses.
• Monitor manpower productivity and resource utilisation.
• Recommend improvements to reduce operating costs while maintaining quality.
• Assist management in preparing operational budgets and forecasts where required.

10. Documentation & Reporting

• Maintain proper operational records and documentation.
• Prepare regular reports on production, inventory, manpower, procurement, logistics and project support.
• Monitor key operational performance indicators.
• Report significant operational issues and delays to management.
• Ensure operational documents are properly maintained and available for audit or management review.

11. Process Improvement

• Review existing operational procedures and recommend improvements.
• Develop efficient workflows for production, warehouse, procurement and logistics.
• Implement systems to improve productivity and reduce errors.
• Identify operational risks and implement appropriate controls.
• Support management in developing and implementing new operational strategies.

• Minimum 5 years of relevant experience in operations, manufacturing, construction, production or related industries.
• Candidates with experience in timber, wooden door, carpentry, woodworking, manufacturing or construction-related industries will have an advantage.
• Proven experience in managing daily operations and coordinating multiple departments.
• Strong knowledge of production, warehouse, inventory, procurement and logistics operations.
• Good manpower planning and team management skills.
• Strong organisational and problem-solving skills.
• Good communication and interpersonal skills.
• Able to coordinate effectively with suppliers, customers, project teams and internal departments.
• Able to work independently and make practical operational decisions.
• Able to work under pressure and meet tight project deadlines.
• Good computer skills, including Microsoft Office.
• Knowledge of inventory or accounting software will be an advantage.
• Candidates with relevant supervisory or managerial experience are preferred.

• Operations Management
• Production Planning
• Warehouse Management
• Inventory Control
• Procurement & Supplier Management
• Logistics Coordination
• Manpower Management
• Project Coordination
• Cost Control
• Quality Control
• Problem Solving
• Team Leadership
• Process Improvement

Salary

S$4,000 – S$4,500 per month
Salary will be commensurate with experience and qualifications.

Employment Type

Full-time

Working Environment

The position will involve working between the office, warehouse, production facility and project sites, depending on operational requirements.